Holistic AI & Daily Task Management

Detailed Explanation and Working Technical Example: Daily Task Management

Overview:

In this use case, we will walk through how the Human Centric Holistic AI Framework can be used to manage daily tasks effectively.

We’ll illustrate the roles of each component in the hierarchy—starting from defining the Human User needs, followed by data collection by the Human Architect, and then leveraging ChatGPT (AI Agent), Notion (AI Director), Asana (AI Manager), and automation tools (Worker Bot) to provide a seamless task management experience.

Hierarchy and Roles

1. Human User: Define the Need

Role: Identify and articulate the daily task management needs.

Example Need: A user wants to manage their daily tasks more effectively to increase productivity and reduce stress.

2. Human Architect: Data Collection Essential to Architect Solution

Role: Collect data and understand user needs to design a customized solution.

Duties:

• Conduct user interviews to understand specific task management challenges.
• Gather data on user preferences, habits, and current tools used.
• Analyze data to identify patterns and requirements.

Example: The Human Architect interviews the user and learns that they struggle with prioritizing tasks and often forget deadlines.

3. AI Agent: ChatGPT

Role: Gather daily tasks from the user.

Interaction: User inputs their tasks for the day via ChatGPT.

Example Prompt: “ChatGPT, here are my tasks for today: Finish report, Email John about the meeting, Buy groceries.”

Implementation: ChatGPT receives the user input and processes it into a structured list.

Code Example (Python):

pythonCopy codetasks = "Finish report, Email John about the meeting, Buy groceries"
tasks_list = tasks.split(', ')

4. AI Director: Notion

Role: Organize the gathered tasks.

Interaction: Notion structures the tasks into categories, priorities, and deadlines.

Implementation: Use Notion’s API to send the structured task list to the Notion database.

Code Example (Python using Notion API):

pythonCopy codeimport requests

NOTION_TOKEN = 'your_integration_token'
DATABASE_ID = 'your_database_id'

headers = {
    "Authorization": f"Bearer {NOTION_TOKEN}",
    "Content-Type": "application/json",
    "Notion-Version": "2021-05-13"
}

for task in tasks_list:
    data = {
        "parent": {"database_id": DATABASE_ID},
        "properties": {
            "Task Name": {"title": [{"text": {"content": task}}]},
            "Status": {"select": {"name": "To Do"}}
        }
    }
    response = requests.post('https://api.notion.com/v1/pages', headers=headers, json=data)
    response.raise_for_status()

5. AI Manager: Asana

Role: Assign tasks and track progress.

Interaction: Asana assigns tasks to specific users (if applicable), sets deadlines, and monitors progress.

Implementation: Use an integration tool like Zapier to automate the transfer of tasks from Notion to Asana.

Manual API Example (Python using Asana API):

pythonCopy codeimport asana

ASANA_TOKEN = 'your_asana_token'
WORKSPACE_ID = 'your_workspace_id'
PROJECT_ID = 'your_project_id'

client = asana.Client.access_token(ASANA_TOKEN)

tasks = requests.get('https://api.notion.com/v1/databases/{DATABASE_ID}/query', headers=headers).json()
for notion_task in tasks['results']:
    task_name = notion_task['properties']['Task Name']['title'][0]['text']['content']
    client.tasks.create_task({
        'name': task_name,
        'projects': [PROJECT_ID],
        'workspace': WORKSPACE_ID,
        'assignee': 'me',
        'due_on': '2021-09-30'
    })

6. Worker Bot: Automation Tools (Zapier/Integromat)

Role: Automate reminders and update task statuses.

Interaction: Automated workflows send reminders and update task statuses based on user actions.

Example Automation (Zapier):

• Trigger: Task nearing deadline in Asana.
• Action: Send reminder via email or notification.

Zapier Setup: Create a Zap with the following steps:

1. Trigger: New Task in Asana.
2. Filter: Check if the due date is within the next 24 hours.
3. Action: Send an email reminder using Gmail or another email service.

Example Scenario

1. Human User: Define the Need
   • User: “I need a way to manage my daily tasks more effectively to stay on top of my work and avoid missing deadlines.”
2. Human Architect: Data Collection
   • The Human Architect conducts an interview and learns that the user struggles with task prioritization and forgets deadlines frequently.
3. Agent: ChatGPT
   • User: “ChatGPT, here are my tasks for today: Finish report, Email John about the meeting, Buy groceries.”
   • ChatGPT processes the input and converts it into a list of tasks.
4. Director: Notion
   • The tasks are sent to Notion, where they are organized into a structured database with fields such as Task Name, Priority, and Deadline.
5. Manager: Asana
   • Zapier automates the creation of these tasks in Asana, where they are assigned and tracked. Asana helps manage deadlines and task progress.
6. Worker Bot: Automation Tools (Zapier/Integromat)
   • Worker Bots in Zapier set up reminders for upcoming deadlines and update task statuses based on user actions.
   • For example, if a task is nearing its deadline, the user receives an email reminder.

By implementing this framework, users can effectively manage their daily tasks with the help of a structured and automated system, ensuring that nothing falls through the cracks and productivity is maximized.

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